J-1 Sponsorship Application Comments and Notes

If you are an international citizen needing sponsorship, you will receive an email from ECFMG with the details of what documents must be submitted to process your sponsorship application. The following is information that might help you complete your sponsorship application.


Application details and fees are paid through OASIS. If you don’t have an account set up yet, you can open an account at any time. Further information is available at the ECFMG website. Once your application has been started by our office, you will get an email from ECFMG. Please make sure the email listed on your OASIS account is up to date. After you email all of your application documents to the GME office, the documents are saved to your GME file and uploaded to ECFMG’s system. You can check the status of your application on OASIS.

All Sponsorship Applications

It will save processing time if you scan documents and email them to jgoldsmith@uchc.edu. Please make sure your surname and ECFMG number is listed in the subject line. Also, don’t forget to send any dependent(s)’s passport copies with your documents.

U.S.-born Children

You should list children born in the USA in OASIS even though they cannot get a J-2 visa. ECFMG will use this information for insurance coverage. ECFMG will provide insurance for the Exchange Visitor and his/her accompanying dependents for repatriation of remains and medical evacuation only. Please go to their website for further insurance information listed in the Reference Guide.

Continuing Your ECFMG Sponsorship

If you are currently a resident/fellow at UConn you only have a one page Re-Appointment Letter. If you are continuing your sponsorship but new to UConn you will have a longer Appointment letter. Only the Signature Page needs to be changed.

Initial ECFMG Sponsorship

If you do not have your ECFMG certificate yet still email your documents to begin the sponsorship process. All certificate requirements must be completed before your DS2019 will be printed. Also, although OASIS requests a U.S. residential address, this isn’t needed until after you receive your J-1 status on your I-94 card at the U.S. port of entry.

Sponsorship Approved

You will receive an email from ECFMG when your application has been approved. The DS2019 is mailed to the GME office usually by express mail. Jill Goldsmith will contact you when it has arrived and make arrangements with you for delivery.

If you need to visit a U.S. Embassy or Consulate for a visa stamp, you should check with that office as to their application and interview procedures. The Department of State website has a list of U.S. Embassy or Consulate websites. Also, you do not need the “trainee” visa application form when applying for your visa.

If you will change your status through United States Citizenship and Immigration Services, please check the USCIS website for directions. If you are moving, you may want to have all correspondence sent to your program’s office or the GME office.

All initial J-1s are required to complete the I-901 SEVIS fee before obtaining a J-1 visa or if a visa is not required, entry into to the U.S. Further information is available on the Student and Exchange Visitor (SEVP) I-901 SEVIS Fee Processing website.

Helpful Websites

Capital Area Health Consortium (Payroll)


ECFMG Sponsorship Reference Guide


U.S. Citizenship and Immigration Services

U.S. Department of Homeland Security (DHS)

U.S. Department of State