At UConn Health, patient medical information is stored in Epic, and patient dental information is stored in axiUm. If your job requires access to Epic or axiUm, you must have a job-related need to access patient information in those systems. This includes using the “Patient Lookup” feature in Epic and axiUm. Searching for a patient by name or other identifier in Patient Lookup without a job-related need is snooping. Snooping, including the use of Patient Lookup without a job-related need, may result in disciplinary action. Although Patient Lookup does not open a patient’s chart, a search in Patient Lookup reveals several patient identifiers (e.g., name, date of birth, medical record number, legal sex and address). This is Protected Health Information (PHI) and should only be accessed when necessary for job-related purposes.

Searching for a patient by name or other identifier in Patient Lookup without a job-related need is snooping. Although Patient Lookup does not open the patient chart, it is part of the electronic health record and displays PHI. Please use Patient Lookup only when your job requires it.

Did you know that UConn Health conducts “exclusion checks” on its employees, contractors, vendors, students, residents, fellows and volunteers to ensure compliance with Federal law?

“Exclusion checking” is UConn Health’s process of verifying that a current or potential employee, contractor, vendor, student, resident, fellow or volunteer has not been excluded or debarred by any Federal agency and certain state agencies. Typically the government excludes or debars individuals who have been convicted of Medicare or Medicaid fraud or a similar offense.

Federal law generally prohibits UConn Health from employing or contracting with excluded persons. To ensure that we are screening appropriately, our office may reach out to you for additional information about an individual, such as date of birth or previous address.

Violations of these federal requirements may result in civil monetary penalties (“CMP”). By screening our new and current employees, contractors, vendors, students, residents, fellows and volunteers for exclusion, we avoid CMP liability and ensure compliance with federal law.

For more information about exclusion checking at UConn Health, check out the FAQs.