The invoice submission process is NOT changing with the new HuskyBuy invoice approval process; however, invoices should be sent immediately upon receipt to the general AP mailbox: firstname.lastname@example.org. Prior approval is no longer required; invoice approval will take place in HuskyBuy.
Please note that sending an invoice with a pre-approval will not take the place of the new HuskyBuy invoice approval process; your invoice will still have to be approved via HuskyBuy workflow (see HuskyBuy Invoice Approval Guide above for instructions on how to approve via HuskyBuy workflow).
Invoices should be sent to the AP inbox only to avoid duplicate payment – please do not send the same invoice to an AP Staff member.
Your email Subject should include some detail regarding the invoice (Examples: Vendor name, Invoice #, PO #, etc.)
All pages of an invoice should be submitted to AP for valid documentation.
When approving your invoice in HuskyBuy, please ensure the PO has sufficient funds to prevent payment delays.
Invoices usually take about 5 business days to be processed.
When processed, invoices will follow the vendor payment terms listed in HuskyBuy unless a valid reason is provided for urgency – standard terms are 30 days.
Checks are sent out on Mondays and Thursdays (may vary depending on holidays).
Please send discounted invoices in a timely manner so that the AP team has time to process and take advantage of the discount given.
Be sure that your PO has been fully invoiced before you request Solutions Team to close.
For check information, please contact Marcel Mirambeaux [email@example.com]