Purchase Orders vs. Non-Purchase Orders
Use this guide to help you determine when to use a Purchase Order Form vs. a Non-Purchase order form: PO vs. Non-PO
Purchase Order (PO Form) – PO is required on any purchase of goods or service and for a contract
Examples of when to use a VPA Form:
- Special handling of a check: “G” for a pick-up; “D” for enclosures to go out with a check
- Payment to a vendor who will not be invoicing UCH, ex: rental payments
- Honorariums
- Hotels for Sleep Study
Non-Purchase Order (PO) Form
Example of when to use a Travel Reimbursement Form:
- Employee and student reimbursement for Travel (Requires copy of fully signed Travel Authorization Form and additional documentation in line with the Travel Policy)
Example of when to use a Mileage Reimbursement Form:
- Employee and students for business mileage and parking (Business purpose must be disclosed for an event not requiring a TA)
Examples of when to use a Miscellaneous Reimbursement Form:
- Reimbursement for Professional License Renewal (Employee has paid)
- Professional Society Dues as approved by department (Employee has paid)
- Employee Reimbursement for expenses incurred for visiting guests (Requires copy of Guest Travel Authorization and additional documentation in line with the Travel Policy)
- Guest Travel Reimbursement (Requires copy of Guest Travel Authorization)
- Reimbursement for non-PO purchase with prior authorization obtained from Procurement