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Transportation – Other

Where applicable, travelers must retain and submit original receipts that support proof of payment in order to be reimbursed. The other forms of transportation expenses that qualify for reimbursement by UConn Health are:

Trains

Standard accommodations will be provided for rail journeys of less than four hours. First class rail travel rates will not be paid or reimbursed.  Business class is allowed when the continuous rail journey is more than four hours in duration.

 

Cabs

Reimbursement is not allowed for local taxis near duty station. For example taking a taxi from home to UConn Health is not allowed.

Costs for use of bus, taxi, airport limousine or other usual means of conveyance at your destination will be reimbursed. Receipts are required for expenses exceeding $25.00 for a single ride.

 

Transportation to and from an Airport

Travelers should use the least expensive mode to travel to airports, which may include a personal vehicle, a rented vehicle, a taxi, or a shuttle service.

Expenses for private livery services will not be reimbursed. Private livery services are not eligible for direct vendor payment. If the use of private livery services instead of a personal vehicle, a rented vehicle, a taxi, or a shuttle service results in a net savings to UConn Health, a traveler may be reimbursed for the expense provided documentation received at the time of booking justifies the cost savings.

Travelers will receive reimbursement for the difference in mileage between their trip to the airport from their home or official duty station (where the employee is permanently assigned) and their normal commute to work. In other words, if a traveler lives closer to Bradley International Airport than to their regular duty station, the University will not reimburse the traveler for the trip to the airport. Travelers will not be reimbursed for airport hotel costs prior to the day of departure or after arrival.

Employees who utilize mass transit to get to work may be compensated for additional transportation fees to the airport or rail station that are above those of their normal commute provided it is not more than would be paid by using the standard the mileage rate.