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Mileage Reimbursement Calculation Examples

For Travel in Personal Vehicles

The following examples illustrate the mileage policy:

During a regularly scheduled workweek, an employee’s normal commute mileage is 15 miles one way. If that employee drives 10 miles from home to attend an off-campus meeting, then 10 miles from the meeting to UConn Health, the employee may be reimbursed for the five miles in excess of the normal commute.

During a regularly scheduled workweek, an employee is required to make an extra commute to his or her official worksite; mileage will be paid between the employee’s home and official worksite. The commute must be required, and it must be in addition to the employee’s normal work day commutes. If an employee works late on a normal work day, but is not required to make an extra commute, mileage to the employee’s residence will not be reimbursed. The interpretation of an “extra commute” may vary due to the organizational structure of a department therefore it is at the discretion of each Department Head to define its own criteria for “extra commute” mileage reimbursement.

During a regularly scheduled workweek an employee begins a business trip and drives from his/her home to Bradley International Airport, mileage from the employee’s residence to official worksite will be excluded from the calculation. If mileage is LESS from home to the airport than from home to his/her official worksite, the employee will not be reimbursed for mileage. Conversely, If mileage is GREATER from home to the airport than from home to his/her official worksite, then the DIFFERENCE between mileage from home and mileage to the airport will be reimbursed.

An employee begins a business trip NOT during a regularly scheduled workweek (i.e., Saturday) and drives from his/her home to Bradley International Airport, mileage from the employee’s residence WILL be reimbursed.