COVID-19: Vaccine Program | TestingVisitor Guidelines | Information for Employees

Vendor Guidelines

Updated 6/3/2022

Guidelines for Vendors, Suppliers, and Business Partners

Vendors, suppliers, and other business partners (referred to as ‘vendors’ for purposes of these guidelines) are permitted entry to UConn Health, but must comply with UConn Health’s COVID-19 safety protocols as outlined below.

Applicability

These guidelines apply to vendors, suppliers, business partners and other individuals who require one-time or short-duration visits to UConn Health or who provide one-time or limited-duration services, repairs, or construction or who are not required to enter any UConn Health building but who are otherwise on or require access to UConn Health’s grounds or campus.

These guidelines do not apply to individuals on contract who have been issued UConn-Health badges. In addition to following the COVID-19 safety protocols outlined below, individuals on contract to provide services in UConn Health facilities are subject to UConn Health’s Mandatory Vaccination Policy, meaning that they must be fully-vaccinated with a primary series vaccination or have an approved exemption from vaccination for COVID-19, in order to work at UConn Health.

On-Site Vendor Expectations

The department hosting the vendor is responsible for ensuring that these guidelines are followed.

  • When visiting any UConn Health facility, vendors must adhere to all safety protocols, including adhering to UConn Health’s Universal Mask Protocol, social distancing, and hand-hygiene guidelines.
  • Vendors must complete entry screening before conducting ANY activities including Vendor Mate Badging, Materials Management sign-in, deliveries, and other duties.
  • Vendors must NOT report to any UConn Health facility for business purposes if:
    • Fever (100°F or higher) or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • Recent loss of taste or smell
    • Sore throat
    • Congestion
    • Nausea or vomiting
    • Diarrhea
  • Vendors must only enter through one of UConn Health’s approved public entrances:
    • Main Building Entrance
    • University Tower Lobby Entrance
    • Emergency Department (outside business hours only)
    • Outpatient Pavilion (Floors 1 and 3)
    • Musculoskeletal Institute (Floor 1)
    • Off-site ambulatory services locations – public entrances only

These guidelines will continue to be updated based on current conditions and guidance from federal and state health agencies.

Thank you for your assistance and collaboration in ensuring the health and safety of our partners, employees, learners, patients, and community. 

Updated 9/2/2021

Access for Vendors, Suppliers, and Business Partners

Notice to All UConn Health Departments

Please carefully review the information below regarding onsite visits by a vendor, third party contract worker, supplier, or business partner.

Effective April 5, 2021, UConn Health resumed access of vendors, third party contract workers, suppliers, and other business partners (referred to as ‘vendors’ for purposes of this protocol). While entry is permitted, safety protocols including screening, masking, social distancing, and restricted access continue to be required. Our first priority is to protect the safety of our patients, colleagues, and community.

Hosting an On-Site Vendor

General Guidelines

Vendors that service UConn Health and have been issued a contractor/vendor badge shall follow routine employee screening and safety protocols.

    On-Site Vendor Expectations

    The following information applies to all vendors. Please note: The department hosting the vendor is responsible for ensuring that these guidelines are followed.

    The below list of onsite vendor expectations must be communicated to the vendor community.

    • When visiting any UConn Health facility, vendors must adhere to all safety protocols, including approved mask type, social distancing, and hand-hygiene guidelines.
    • Vendors must complete entry screening before conducting ANY activities including Vendor Mate Badging, Materials Management sign-in, deliveries, and other duties.
    • Vendors must NOT report to any UConn Health facility for business purposes if they:
      • Are feeling sick; have a fever, COVID-19, cold or flu-like symptoms.
      • Have tested positive or are suspected to have had COVID-19 in the last 10 days.
      • Have been in close contact with someone who has tested positive for COVID-19 in the last 14 days (without the appropriate use of PPE).
      • Have been advised to quarantine or to self-isolate for any reason.
    • Vendors must enter through an approved public entrance only:
      • Main Building Entrance
      • University Tower Lobby Entrance
      • Emergency Department (outside business hours only)
      • Outpatient Pavilion (Floors 1 and 3)
      • Musculoskeletal Institute (Floor 1)
      • Off-site ambulatory services locations – public entrances only

    We are continuing to monitor the situation and will share updates as changes are needed. Thank you for your assistance and collaboration in ensuring the health and safety of our partners, clinicians and community. 

    Updated 3/16/2021

    Resumption of Access for Vendors, Suppliers, and Business Partners (Effective 4/5/2021)

    Notice to all UConn Health Departments

    Please carefully review the updated information below regarding onsite visits by a vendor, third party contract worker, supplier or business partner.

    Given the decreasing rates of COVID-19 prevalence in the community, UConn Health will resume  access of vendors, third party contract workers, suppliers and other business partners (referred to as ‘vendors’ for purposes of this protocol). However, while entry will be permitted masking, social distancing, and other safety protocols will continued to be required as our first priority is to protect the safety of our patients, colleagues, and community.

    In addition, the Connecticut Department of Public Health (DPH) has lifted its restrictions on vendor access into health care facilities for routine inspections, services and maintenance, other than emergencies.

    Hosting an On-Site Vendor

    General Guidelines

    • Vendors that service UConn Health and have been issued a contractor/vendor badge shall follow routine employee screening protocols and State of Connecticut Travel advisory guidelines.

      On-Site Vendor Expectations

      The following information applies to all vendors. Please note: The department hosting the vendor is responsible for ensuring that these guidelines are followed. The below list of onsite vendor expectations that must be communicated to the vendor community.

      • Vendors scheduled to work on-site are required to adhere to all established regulations, safety protocols and guidelines, including the State of Connecticut travel advisory.
      • Vendors must enter through approved public entrances with visitor screening locations only: Main Building Entrance, University Tower Lobby Entrance, Emergency Department (outside business hours only), Outpatient Pavilion (Floors 1 and 3), Musculoskeletal Institute building (Floor 1), and off-site ambulatory services locations.
      • Vendors will be subject to temperature, symptom, and risk screening upon arrival at any UConn Health facility.
      • Vendors should not report to any UConn Health facility for business purposes if they:
        • Are feeling sick.
        • Have a fever, COVID-19 or flu-like symptoms.
        • Have tested positive for COVID-19 in the last 21 days.
        • Have been in close contact with someone who has tested positive for COVID-19 in the last 14 days. Note: This does not include clinical settings with appropriate personal protective equipment.
        • Are under investigation for COVID-19 (have a test ordered or pending due to symptoms).
        • Have been advised to quarantine or to self-isolate for any reason.
      • When visiting any UConn Health facility, vendors must adhere to all safety protocols, including approved mask type, social distancing, and hand-hygiene guidelines.

      We are continuing to monitor the situation and will share updates as changes are needed. Thank you for your assistance and collaboration in ensuring the health and safety of our partners, clinicians and community.