{"id":1337,"date":"2019-05-23T12:33:47","date_gmt":"2019-05-23T16:33:47","guid":{"rendered":"https:\/\/health.uconn.edu\/clinical-research-center\/?page_id=1337"},"modified":"2026-05-22T09:13:22","modified_gmt":"2026-05-22T13:13:22","slug":"redcap-usage","status":"publish","type":"page","link":"https:\/\/health.uconn.edu\/clinical-research-center\/services\/informatics-core\/redcap\/redcap-usage\/","title":{"rendered":"REDCap Usage"},"content":{"rendered":"<div style=\"text-align: right;margin-top: 14px\"><a href=\"\/\/health.uconn.edu\/clinical-research-center\/services\/informatics-core\/redcap\/\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to REDCap Homepage<\/a><\/div>\n<div id=\"top\" class=\"redcap-usage-guide\" style=\"max-width: 1100px;margin: 0 auto;line-height: 1.7;color: #1f2937\">\n<div style=\"background: #64C7C9;border: 1px solid #bae6fd;padding: 18px 20px;margin: 24px 0;border-radius: 6px\">\n<h2 style=\"text-align: center\"><strong>REDCap Usage, Eligibility, and Account Requirements<\/strong><\/h2>\n<\/div>\n<p>This page outlines appropriate REDCap usage, project eligibility requirements, account access policies, user responsibilities, and related guidance for UConn Health and University of Connecticut REDCap users.<\/p>\n<div style=\"background: #fff7ed;border-left: 6px solid #ea580c;padding: 14px 16px;margin: 22px 0;border-radius: 4px\"><strong>Important:<\/strong> REDCap is intended for approved research-related purposes only and may not be used for clinical care, commercial activities, long-term repositories, or non-research operational workflows.<\/div>\n<div style=\"background: #f0f9ff;border: 1px solid #bae6fd;padding: 16px 18px;margin: 24px 0;border-radius: 6px\">\n<h2 style=\"margin-top: 0;margin-bottom: 10px;font-size: 1.2em\">Table of Contents<\/h2>\n<ul style=\"margin: 0;padding-left: 20px\">\n<li><a href=\"#redcap-usage\">REDCap Usage<\/a><\/li>\n<li><a href=\"#project-eligibility\">Project Eligibility<\/a><\/li>\n<li><a href=\"#project-end-dates\">Project End Dates &amp; Data Removal<\/a><\/li>\n<li><a href=\"#account-requests\">REDCap Account Requests<\/a><\/li>\n<li><a href=\"#external-users\">External Users<\/a><\/li>\n<li><a href=\"#account-requirements\">Account Requirements<\/a><\/li>\n<li><a href=\"#fees-link\">REDCap Fees &amp; Billing<\/a><\/li>\n<\/ul>\n<\/div>\n<hr style=\"margin: 30px 0;border: 0;border-top: 1px solid #d1d5db\" \/>\n<h2 id=\"redcap-usage\" style=\"background: #329EB8;color: #ffffff;padding: 12px 16px;border-radius: 6px;margin-bottom: 16px\">REDCap Usage<\/h2>\n<p>REDCap is a secure, web-based data capture platform limited to <strong>research purposes only<\/strong>.<\/p>\n<p>REDCap <strong>may not<\/strong> be used for the following:<\/p>\n<ul style=\"padding-left: 20px\">\n<li>Clinical and\/or patient care activities<\/li>\n<li>Use by for-profit entities or for-profit work\/studies<\/li>\n<li>Registries and\/or long-term repositories<\/li>\n<li>Studies reporting to the FDA, including IND, IDE, abbreviated IDE, or similar regulated studies<\/li>\n<li>Commercial studies or commercial purposes<\/li>\n<\/ul>\n<p>Forms, questionnaires, or surveys for non-research purposes must be administered using an alternate service. For more information, please see <a href=\"https:\/\/health.uconn.edu\/aits\/researchtools\/\">Additional Survey Tools &amp; Assessments<\/a>.<\/p>\n<div style=\"background: #eff6ff;border-left: 6px solid #2563eb;padding: 14px 16px;margin: 20px 0;border-radius: 4px\"><strong>Note:<\/strong> REDCap is intended for research data capture and research project management. Non-research operational forms, assessments, or surveys should use another approved platform.<\/div>\n<div style=\"text-align: right;margin-top: 14px\"><a href=\"#top\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to top \u2191<\/a><\/div>\n<hr style=\"margin: 30px 0;border: 0;border-top: 1px solid #d1d5db\" \/>\n<h2 id=\"project-eligibility\" style=\"background: #329EB8;color: #ffffff;padding: 12px 16px;border-radius: 6px;margin-bottom: 16px\">Project Eligibility<\/h2>\n<p>All REDCap projects <strong>must<\/strong> meet the following requirements:<\/p>\n<ul style=\"padding-left: 20px\">\n<li>A <strong>Principal Investigator (PI)<\/strong> who is a faculty member employed and paid by <strong>UConn Health<\/strong> or the <strong>University of Connecticut<\/strong>.<\/li>\n<li>Proof of research use through <strong>one<\/strong> of the following:\n<ul style=\"padding-left: 20px\">\n<li>A UConn\/UConn Health IRB approval letter or exempt determination letter<\/li>\n<li>A reliance letter indicating UConn\/UConn Health IRB oversight by another IRB<\/li>\n<li>A Human Subjects Research Determination form signed by the UConn\/UConn Health Human Subjects Protection Office indicating the project is <strong>not human subjects research<\/strong>. The project must still be for research purposes only.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Your approved study materials dictate what data may be collected and how it may be stored in REDCap. This includes the protocol, consent forms, IRB application, data security assessment, HIPAA authorization or waiver, and related documentation.<\/p>\n<p>All project fields, forms, and instruments must match what has been IRB-approved. Always refer to the approved study plan to confirm whether and how REDCap may be used.<\/p>\n<div style=\"background: #fff7ed;border-left: 6px solid #ea580c;padding: 14px 16px;margin: 20px 0;border-radius: 4px\"><strong>Important:<\/strong> All REDCap projects must maintain valid IRB approval or appropriate research determination documentation for the entire duration of the project.<\/div>\n<div style=\"text-align: right;margin-top: 14px\"><a href=\"#top\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to top \u2191<\/a><\/div>\n<hr style=\"margin: 30px 0;border: 0;border-top: 1px solid #d1d5db\" \/>\n<h2 id=\"project-end-dates\" style=\"background: #329EB8;color: #ffffff;padding: 12px 16px;border-radius: 6px;margin-bottom: 16px\">Project End Dates &amp; Data Removal<\/h2>\n<p>REDCap is for active research data collection only and should not be used for long-term data or project storage.<\/p>\n<ul style=\"padding-left: 20px\">\n<li>All projects must have an end date and may not remain in REDCap indefinitely.<\/li>\n<li>When active data collection ends or IRB approval expires, the project and its data must be removed from REDCap.<\/li>\n<li>Project teams must have an external storage and retention plan documented in the IRB-approved protocol or approved study materials.<\/li>\n<\/ul>\n<div style=\"background: #eff6ff;border-left: 6px solid #2563eb;padding: 14px 16px;margin: 20px 0;border-radius: 4px\"><strong>Best practice:<\/strong> Before requesting project deletion, export and securely retain all required data, documentation, files, and project materials in an institutionally approved storage location.<\/div>\n<div style=\"text-align: right;margin-top: 14px\"><a href=\"#top\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to top \u2191<\/a><\/div>\n<hr style=\"margin: 30px 0;border: 0;border-top: 1px solid #d1d5db\" \/>\n<h2 id=\"account-requests\" style=\"background: #329EB8;color: #ffffff;padding: 12px 16px;border-radius: 6px;margin-bottom: 16px\">REDCap Account Requests<\/h2>\n<p>REDCap accounts are available to University of Connecticut and UConn Health faculty, staff, and currently enrolled students for research-related purposes.<\/p>\n<p>Once all account requirements are met, users may request access by submitting the <a href=\"https:\/\/uchredcap.uchc.edu\/redcap\/surveys\/?s=FLJ8DEFNND7H8A78\" aria-label=\"Open the REDCap Account Application\">REDCap Account Application<\/a>.<\/p>\n<div style=\"text-align: right;margin-top: 14px\"><a href=\"#top\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to top \u2191<\/a><\/div>\n<hr style=\"margin: 30px 0;border: 0;border-top: 1px solid #d1d5db\" \/>\n<h2 id=\"external-users\" style=\"background: #329EB8;color: #ffffff;padding: 12px 16px;border-radius: 6px;margin-bottom: 16px\">External Users<\/h2>\n<p>External user accounts may be granted to non-UConn Health\/non-UConn users through sponsorship by their UConn or UConn Health Principal Investigator.<\/p>\n<ul style=\"padding-left: 20px\">\n<li>External users must identify their UConn\/UConn Health PI on the account application.<\/li>\n<li>The sponsoring PI must already have a REDCap account.<\/li>\n<li>External accounts are linked to the sponsoring PI\u2019s account.<\/li>\n<li>External users cannot create new REDCap projects.<\/li>\n<li>External users may only access projects to which they are formally added.<\/li>\n<\/ul>\n<div style=\"background: #eff6ff;border-left: 6px solid #2563eb;padding: 14px 16px;margin: 20px 0;border-radius: 4px\"><strong>Note:<\/strong> External users must have an active UConn\/UConn Health sponsor and may only use REDCap for approved research-related project access.<\/div>\n<div style=\"text-align: right;margin-top: 14px\"><a href=\"#top\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to top \u2191<\/a><\/div>\n<hr style=\"margin: 30px 0;border: 0;border-top: 1px solid #d1d5db\" \/>\n<h2 id=\"account-requirements\" style=\"background: #329EB8;color: #ffffff;padding: 12px 16px;border-radius: 6px;margin-bottom: 16px\">Account Requirements<\/h2>\n<p>All REDCap users must meet the following requirements:<\/p>\n<ul style=\"padding-left: 20px\">\n<li>Use an institutional email address.\n<ul style=\"padding-left: 20px\">\n<li>Personal email addresses, such as Gmail, Hotmail, Yahoo, or similar accounts, are not acceptable.<\/li>\n<\/ul>\n<\/li>\n<li>Use an individual account only.\n<ul style=\"padding-left: 20px\">\n<li>Generic, shared, or multi-user accounts cannot be granted.<\/li>\n<\/ul>\n<\/li>\n<li>Complete the appropriate institutional and federal regulatory requirements per the IRB of record, such as CITI courses, HIPAA training, or external equivalents.<\/li>\n<li>Complete the required <a href=\"https:\/\/projectredcap.org\/resources\/videos\/\" rel=\"noopener\" class=\"external\">REDCap Training Videos<\/a> before using REDCap, including:\n<ul style=\"padding-left: 20px\">\n<li>Introductory Overviews<\/li>\n<li>Basic Features &amp; Functionality<\/li>\n<li>Project Types<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>The required introductory training videos take approximately one hour total. Users are encouraged to review additional training materials as needed based on their project role and responsibilities.<\/p>\n<div style=\"text-align: right;margin-top: 14px\"><a href=\"#top\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to top \u2191<\/a><\/div>\n<hr style=\"margin: 30px 0;border: 0;border-top: 1px solid #d1d5db\" \/>\n<h2 id=\"fees-link\" style=\"background: #329EB8;color: #ffffff;padding: 12px 16px;border-radius: 6px;margin-bottom: 16px\">REDCap Fees &amp; Billing<\/h2>\n<p>Information regarding REDCap project fees, annual maintenance fees, student fee waivers, billing timelines, and support service charges is available on the dedicated REDCap Fees page.<\/p>\n<div style=\"margin-top: 18px\"><a href=\"https:\/\/health.uconn.edu\/clinical-research-center\/services\/informatics-core\/redcap\/redcap-fees\/\" style=\"background: #329EB8;color: #ffffff;padding: 10px 16px;text-decoration: none;border-radius: 6px;font-weight: 600\">View REDCap Fees &amp; Billing Information \u2192<\/a><\/div>\n<div style=\"text-align: right;margin-top: 14px\"><a href=\"#top\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to top \u2191<\/a><\/div>\n<\/div>\n<div style=\"text-align: right;margin-top: 14px\"><a href=\"\/\/health.uconn.edu\/clinical-research-center\/services\/informatics-core\/redcap\/\" style=\"background: #eef6f8;color: #1f2937;padding: 6px 12px;text-decoration: none;border-radius: 20px;font-size: 0.95em\">Back to REDCap Homepage<\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Back to REDCap Homepage REDCap Usage, Eligibility, and Account Requirements This page outlines appropriate REDCap usage, project eligibility requirements, account access policies, user responsibilities, and related guidance for UConn Health and University of Connecticut REDCap users. Important: REDCap is intended for approved research-related purposes only and may not be used for clinical care, commercial activities, [&hellip;]<\/p>\n","protected":false},"author":4679,"featured_media":0,"parent":914,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"acf":[],"publishpress_future_action":{"enabled":false,"date":"2026-05-29 19:36:25","action":"change-status","newStatus":"draft","terms":[],"taxonomy":""},"_links":{"self":[{"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/pages\/1337"}],"collection":[{"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/users\/4679"}],"replies":[{"embeddable":true,"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/comments?post=1337"}],"version-history":[{"count":63,"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/pages\/1337\/revisions"}],"predecessor-version":[{"id":4966,"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/pages\/1337\/revisions\/4966"}],"up":[{"embeddable":true,"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/pages\/914"}],"wp:attachment":[{"href":"https:\/\/health.uconn.edu\/clinical-research-center\/wp-json\/wp\/v2\/media?parent=1337"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}