Space Management

One of the major responsibilities of Campus Planning, Design and Construction is to support the Space Management Committee with accurate space information. This function requires maintaining a space database of all areas occupied by UConn Health, both on and off-campus. Each space is uniquely numbered, classified as to space type, and allocated entirely or by percentage to a department. This information is used by Grants and Contracts in negotiating the cost recovery rates for the University as well as by the Space Management Committee in determining the dollar density (grant expenditures per research space) calculations for the schools. The information contained in the space database is available to all campus departments and reports are available upon request.

Space is assigned on an institutional unit basis by the Space Management Committee based on UConn Health’s space policy. Listed below are the basic concepts for space allocation criteria:

  • Campus Location: Analysis of proposed campus location for consistency with campus Master Plan zoning diagram.
  • Department Need: Analysis of existing department space usage (based on Master Plan space models) and need for additional space. Analysis of consequences if department is not allocated additional space.
  • Strategic Plan: Analysis of proposed use in relation to the UConn Health strategic plan and signature programs.
  • Physical Space Review: Analysis of space “fit” of proposed use into existing configuration and conformance with master plan space guidelines. Analysis of existing mechanical systems ability to support proposed use.
  • Cost: Analysis of projected cost for proposed space change.
  • Schedule Requirements: Identification of any time sensitive issues involved in the proposed allocation and any “domino” effects for backfilling vacated space.

Information tracked in the space database includes all campus buildings and consists of the building designation, floor, room number, square feet (building gross and room net assignable), and current use by room coded according to a nationally recognized standard (FICM) to allow comparison with other universities nationally and statewide. This database is used in Space Standards development; used to determine an accurate overhead rate for the University in the Indirect Cost Study; used by Asset Management for equipment location, and for planning activities within Campus Planning, Design and Construction (CPD&C). Room numbers are also the responsibility of this department. Please check with CPD&C for room numbering accuracy.

Integral to the space database are corresponding graphic floor plans. Copies of floor plans are available by request.

To maintain accuracy, CPD&C periodically audits UConn Health space. This includes identifying individual room usage, occupants, and space utilization. Additionally, CPD&C reviews and ensures the accuracy of the floor plans for all UConn Health occupied buildings.

Please visit the Forms page on our site for space-related forms.